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Dryden Trappers Council Constitution

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ARTICLE 1

The Council shall be known as the Dryden Trappers Council.

 

ARTICLE 2

The aims and object of the Council shall be:

2 (a) The Conservation and Propagation of Canadian fur bearers, and other Natural Resources.

2 (b) To engage in the education of its Members in Humane and Productive Trapping Techniques.

2 (c) The welfare and furthering of the trapping industry by all available means, especially embraced by Council.

2 (d) To educate the general public as to the necessity of trapping in order that we preserve the heritage for those that will follow.

 

ARTICLE 3 – QUALIFICATIONS FOR MEMBERSHIP

Any person in any of the following categories shall be eligible to become a member of the Council.

3 (a) A person holding a current resident trapping license issued by the Ontario Fur Managers Federation.

3 (b) A person holding a registered trapping license issued by the Ontario Fur Managers Federation or the Ministry of Natural Resources or a valid Indian Band.

3 (c) A farmer trapping fur bearing animals on his own land in the area embraced by Council.

3 (d) A person may become an associate member without voting powers if not covered in Sections (a), (b) or (c).

 

ARTICLE 4 – FEES

Fees for membership shall be such as shall be fixed by the Board of Directors annually and approved by the general membership. Membership shall be valid for one (1) year from Annual Meeting to Annual Meeting.

4 (a) Any member in the year of their 70th birthday shall be given a lifetime membership with no fees required.

 

ARTICLE 5 – FISCAL YEAR

The fiscal year of the Council shall end on the 30th day of August in each year.

The financial records of the Council shall be audited annually prior to the Annual Meeting by at least two (2) qualified individuals (neither of whom is a member of the Executive) appointed at the Annual Meeting.

 

ARTICLE 6 – DIRECTORS

6 (a) Powers:

The affairs of the Council shall be managed by the Directors.

6 (b) Number of Quorum:

The number of Directors shall be ten (10) including the Secretary/Treasurer of whom six (6) shall constitute a quorum for the transaction of business.

6 (c) No person shall be qualified as a Director unless he or she shall at the time of his or her election and throughout his or her terms of office be a member in good standing of the Council. No person shall be qualified as a Director unless he or she has been a member in good standing of the Dryden Trappers Council for one (1) year.

6 (d) Election and Terms:

The Directors shall be elected for a term of two (2) years, five (5) new Directors each year, but if new Directors are not elected there at, the Directors then in office shall continue in office until their successors shall be duly elected.

Retiring Directors shall be eligible for re-election for a maximum of three (3) consecutive terms (total six (6) years). The election may be by a show of hands if nominated members and vacancies are equal or by ballot should there be more nominations than vacancies.

No vote by proxy will be accepted on behalf of any member.

6 (e) Removal of Directors:

The members may, by resolution passed by at least two thirds (2/3) of the votes cast theron at a General Meeting called for the purpose, remove any Director before the expiration of his or her term of office and may, by majority vote at the meeting, elect any person in his stead for the remainder of his or her term.

Any Director who fails to attend three (3) consecutive Directors meetings called by the President without reason, may be replaced for the balance of his or her term by a quorum of Directors. The first persons considered will be the unsuccessful candidates of the previous election.

6 (e) (i) A casual vacancy on the Board of Directors may be filled by the board and the person so chosen, shall hold office until the next annual meeting.

6 (f) Calling of Meetings:

Meetings of the board shall be held from time to time at the call of the President or any three (3) Directors. There shall be a minimum of three (3) Directors meeting a year. Notice of every meeting shall be given to each Director at least forty-eight (48) hours before every meeting except as otherwise provided here-in, save that no notice of meeting shall be necessary if all the Directors are present or if those absent waive notice of or otherwise signify their consent to such a meeting being held.

6 (g) First Meeting:

The board may, without notice, hold a meeting following the Annual Meeting at which Directors are elected, provided a quorum of Directors is present.

6 (h) Regular Meetings:

The board may appoint a day or days in any month or months for regular meetings at a place and hour to be named. A copy of any resolution of the board shall be sent to each Director forthwith after being passed, but no other notice shall be required for any such regular meeting.

6 (i) Chairman:

The President or in his or her absence, the Vice President or any Director chosen by those Directors present, shall be the Chairman of any meetings of the board.

6 (j) Votes to Govern:

At all meetings of the board, every motion except where otherwise provided shall be decided by a majority of the votes cast on the motion and in the case of an equal vote, the Chairman of the meeting shall be entitled to a second or casting vote.

 

ARTICLE 7 – OFFICERS

7 (a) Election of President and Secretary:

The President and Secretary shall be elected from the pool of Directors as a vote from the members in good standing in attendance at the Annual Meeting.

7 (b) Appointment of Other Officers:

The Directors shall appoint a Vice President and such other officers as the Directors may determine. The office of Secretary and Treasurer may be held by one (1) or two (2) persons.

7 (c) Terms of Office:

Each officer elected by the board shall hold office until his or her successor is elected or appointed.

7 (d) President:

The President shall be the Chief Executive Officer of the council and have the general management and direction, subject to the authority of the Directors, of the council’s business and affairs. It shall be his or her duty to preside at all meetings of the council, and of the board and to perform such other duties as may be delegated to him or her pursuant to these by-laws.

7 (e) Vice President:

During the absence or disability of the President, his or her duties may be performed and his or her powers may be exercised by the Vice President. The Vice President shall also perform such duties and exercise such powers as the President may from time to time delegate him or her or the Directors may prescribe.

7 (f) Secretary:

The Secretary shall attend all meetings of the council and board and shall enter or cause to be entered in books kept for that purpose, written minutes of all proceedings thereat, all resolutions and shall receive and be responsible for filing of the minutes of the committee meetings and the reports of officers and committees and other reports of council.

The Secretary shall provide minutes for approval at each meeting. He or she shall give or cause to be given all notices required to be given to Directors and members. He or she shall receive applications for membership, keep a record of action taken and maintain a current membership list. He or she shall also perform such other duties as may from time to time be prescribed by the Directors. The Secretary/Treasurer shall have full voting rights as other Directors.

7 (g) Treasurer:

The Treasurer shall keep full and accurate books of account in which shall be recorded all receipts and disbursements of the council and under the direction of the board, shall control the deposit of money, the safe keeping of securities and disbursements of funds of the council.

The Treasurer shall provide an account of all transactions and financial report for approval at each meeting. The board may request he or she perform other such duties as the board or the President may prescribe. The board may in its discretion, appoint another or additional officer(s) to manage the finances of the council.

7 (h) Nuisance Beaver Coordinator:

The Nuisance Beaver Coordinator shall be elected by the general membership in accordance with the election and term set out in Article 6 (d), and will conduct his/her duties under the direction of the council executive in accordance with the Nuisance Beaver Policy.

The Coordinator will present a written report at both the General and Annual meetings.

7 (i) Other Officers:

The duties of all other officers of the council shall be such as the terms of their engagement call for as the board or the President may prescribe and the power and duties of an officer to whom an assistant has been appointed may be exercised and performed by such assistant, unless the board or President otherwise directs.

7 (j) Variation of Duties:

From time to time, the board may vary or add to or limit the powers and duties of any officers.

 

ARTICLE 8 – DISBURSEMENT OF FUNDS

All cheques written on the account of the council will be signed by two (2) officers of the council, as designated as signing officers by the board. The President, Vice President or Treasurer will have signing authority and any two (2) of the three (3) signatures will suffice.

 

ARTICLE 9 – MEETING OF MEMBERS

9 (a) Annual Meeting:

The annual meeting of the members shall be held in each year at such time and on such day as the board may determine for the purpose.

9 (b) Special Meeting:

Meetings of members shall be held at any time upon the call of the board, the President or any six (6) Directors of the board or upon the petition of twenty-five (25) percent of the members.

9 (c) Quorum:

Ten (10) members shall constitute a quorum for the transaction of business at any meeting of the members. If a meeting cannot be held because of the lack of quorum, those members present may direct that it be held at a later date with such notice, if any, and with any such quorum less than ten (10) as they may direct.

9 (d) Voting:

Every member as per Article 3 (a), (b) or (c) shall be entitled to one (1) vote on each motion made at a meeting at which the member is present. To be eligible, a member must be a member in good standing at least ten (10) days prior to taking of the vote.

9 (e) Time Allocation:

The maximum discussion time allowance per speaker on a subject shall be no more than five (5) minutes. This clause does not apply to general presentations or program events.

9 (f) Chairman:

The President and in his or her absence, the Vice President and in the absence of both, any member chosen by the meeting shall act as Chairman. The Chairman, if the Secretary is not present, will direct some person to act as Secretary of the meeting and he or she may also appoint any person to such position as are necessary for the carrying on of the business.

9 (g) Rules of Order and Order of Business:

Robert’s Rules of Order shall govern the council on all matters not covered by the Constitution. The order of business at regular meetings shall be:

(a) The calling of the meeting to order by the President

(b) Reading of unapproved Minutes, motion to accept

(c) Reading of correspondence

(d) Treasurers Report, motion to accept

(e) Report of Officers

(f) Report of Committees

(g) Unfinished business and business arising from correspondence

(h) Discussion

(i) New Business

(j) Adjournment

 

ARTICLE 10 – DISCIPLINE OF MEMBERS

10 (a) Any member or associate whose dues are in arrears, in excess of five (5) months shall cease to be a member or associate of the council.

10 (b) Any person under the influence of alcohol or other drugs could be suspended from a meeting. No fights or vulgar arguments will be tolerated.

 

ARTICLE 11 – COMMITTEES

Members to committees shall be appointed by the Directors and each committee will have a Director as a member. Committees will report to the members at council meetings as the members are called. The council will have the committees as required.

 

ARTICLE 12 – CODE OF ETHICS

12 (a) The membership shall observe the code of ethics for trappers as adopted by the Ontario Fur Managers Federation.

12 (b) No person shall sit as a Director for a period of one (1) year after conviction of a fur related offence. Any Director so convicted while in office will have his or her term terminated upon conviction for a period of one (1) year. The member then may allow his or her name to stand for election as an officer after the time has expired. As a pre-requisite for this article to apply, the licence of the accused must be cancelled by the court.

 

ARTICLE 13 – AMENDMENTS TO THE CONSTITUTION

13 (a) Amendments can only be made at the Annual Meeting and must meet the following criteria:

1. Notice of the pending amendment must be sent to all paid voting members a minimum of seven (7) days prior to the Annual Meeting.

2. More than twenty-five (25) percent of the paid voting members must be present at that Annual Meeting before a vote may be taken on the pending amendment.

13 (b) Amendments may be submitted to the President of the board by any paid voting member providing they are submitted three (3) weeks prior to the Annual Meeting.

 

ARTICLE 14 – LOTTERY TRUST ACCOUNT

In the event that the Dryden Trappers Council folds, all funds in the Lottery Trust Account will be given to a local Non-Profit organization.  (Addendum to Constitution:  September 15, 2013)

 

 

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